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The role of project management in ensuring a successful trade show experience

Trade shows can be a highly effective marketing and networking tool, but they can also be complex and stressful to execute. Project management plays a crucial role in ensuring that your trade show experience is successful from start to finish.

The Benefits of a Strong Project Management Approach

A well-executed trade show can have a significant impact on your business, from boosting brand recognition and generating new leads to establishing new partnerships and networks. However, the process of planning and executing a trade show can be time-consuming and stressful, and a lack of proper project management can lead to missed opportunities and adverse outcomes.

Key Project Management Responsibilities for Trade Shows

Effective project management for trade shows typically involves several key responsibilities, including:

  • Developing and tracking timelines and schedules
  • Managing budgets and resources
  • Coordinating vendors, contractors, and suppliers
  • Ensuring that all details are attended to, from booth design to signage, lighting, and technology
  • Responding to any unexpected challenges or changes that may arise

Finding the Right Project Manager for Your Trade Show

Not all project managers are created equal, and finding the right person for your trade show can significantly impact your overall success. Look for a project manager with experience in trade shows and events and a proven track record of delivering successful projects. Additionally, consider a project manager who is highly organized and detail-oriented, and well-versed in the latest industry trends and technologies.

Maximizing Your Trade Show Experience with EventWeb

At EventWeb, we understand the importance of project management in ensuring a successful trade show experience. That’s why we’ve created a platform that connects job seekers, exhibit and event producers, exhibitors, event managers, industry suppliers, freelancers, and independent contractors to help make the trade show process smoother, more efficient, and more successful.  Take advantage of our one-of-a-kind trade show industry specific Help Wanted section or Freelancer/Independent Contractor directory to find the perfect project manager today!

The role of project management in ensuring a successful trade show experience

FAQ
Do I need to create an account to use the site?

No, you can view any of the areas listed below without needing an account:

  • Help Wanted Ads
  • Profiles of any Producers, Virtual Producers, Freelancers & Independent Contractors, or Industry Suppliers
  • Promos

To perform the following actions, you’ll need to create a free account:

  • Post your resume
  • Apply to Help Wanted Ad through EventWeb
  • Create a profile 
  • Post a Promo
  • Use the Resume Wizard
  • Use the RFP Wizard

Is EventWeb free?

 It is free to create an account on EventWeb, and the vast majority of our features are free to use!  Here’s a list of all our free features:

  • Browsing Help Wanted Ads
  • Browsing directories 
  • Contacting any businesses listed in directories
  • Submitting resumes into the Resume Directory
  • Applying to jobs through EventWeb
  • Creating an RFP using the RFP Wizard
  • Creating a resume using the Resume Wizard
  • Browsing and using Promos
  • Accessing our Industry Knowledge Center

What services do you charge for on EventWeb?

EventWeb charges for the following services:

  • Browsing the Resume Directory
  • Posting a profile into one of our Directories
  • Posting a Promo
  • Advertising on the various areas of the website

How much does it cost to get listed in a directory?

Here’s a pricing breakdown for the various directories:

  • Producer Directory
    • Tier 1 (Large Producers): $200/mo
    • Tier 2 (Mid-sized Producers): $150/mo
    • Tier 3 (Small Producers): $125/mo
  • Virtual Producers: $250/mo
  • Industry Suppliers: $100/mo
  • Freelancers & Independent Contractors: $75/mo

How much does the Resume Directory cost to view?

Being a startup, the resume directory will be free for any paying directory members while we work to increase the number of resumes we have listed.

How much do Promos cost to run?

Promos cost $95/mo to have listed.

What are your advertising costs and options?

Please reach out to us directly at info@myEventWeb.com to discuss advertising opportunities.

What’s the difference between Tier 1, 2, and 3 Producers?

We have no strict guideline for Producer tier levels and allow Producers to decide this level for themselves.  The way we see it, some Producers in our industry are better equipped to handle large projects than others, and some Producers are better equipped to handle smaller projects.  Event Managers are aware of this, and when searching for partners, it helps greatly to understand the type of Producer they’re considering working with.  For example, if a company’s next event is a 10,000 square foot CES custom buildout with a $2 million dollar budget, then consulting with a Tier 3 company that only has four employees and typically handles projects in the $50,000 range may not be the best use of time for the Event Manager or the Producer.  In contrast, if an event calls for a 200 square foot rental exhibit at a small venue, engaging a Producer with hundreds of employees who typically works on $500,000 projects may also not be the best use of time.  Certainly this isn’t always going to be true as many Tier 1 Producers handle smaller accounts and plenty of Tier 3 Producers also have large accounts, but our feeling is that indicating tier levels can greatly help Event Managers and Producers best manage response expectations for new projects.

How can we add a search field option to the drop down that isn’t currently listed?

Drop us a line at info@myEventWeb.com and let us know what you’re looking for!  We can easily add your suggestion so the option becomes available.

How do I reset filters in directory searches?

Just click on the “Reset Filters” button located at the bottom of the filter section.

After I save a company listed in the directory, where can I find them?

Just navigate to “My Account” and then click on “Favorites” on the left menu.

How do I submit my Resume to Help Wanted Ads?

After clicking on an ad in the Help Wanted section, scroll to the bottom of the page and click on “Submit Resume”.  Once there, you’ll be prompted to select either a custom uploaded resume or your resume created by the Wizard. 

How many RFPs built in the Wizard can I store on my account?

Currently, EventWeb only supports one active RFP from the Wizard.  You can download your RFP though and store it locally and then create a new one.  You can also create a new account with another email address and store a new one there.  We are working on options for storing multiple RFPs in an upcoming upgrade!

How do I edit an existing RFP from the Wizard?

Click on “My Account”, select RFPs from the left menu, and then click on “RFP Wizard” to access your existing RFP.  Just navigate through the pages to select the field you wish to change and click “Next” until you finish up to recreate and finalize the RFP.

Just click on “My Account” and then click on “Download RFP Wizard” which is located under your email/user type area.

Where can I learn how to use the Resume Wizard?

Check out the tutorial video we made on the Resume Wizard page here: https://myeventweb.com/resume-wizard_page/# 

Where can I download my Resume?

Click on “My Account” and then click on “Download Resume Wizard” for a PDF you can email or print out to bring with you on an interview.

Are you ready to create the perfect resume for your next tradeshow?

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