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How to Make the Most of Your Trade Show Budget

Trade shows can be a valuable opportunity for businesses to showcase their products, build customer relationships, and increase brand awareness. However, trade shows can also be expensive, with the cost of renting booth space, designing and building exhibits, shipping and handling, and more. To get the most out of your trade show budget, planning carefully and making smart decisions is essential.

Set a Budget and Stick to It

The first step in making the most of your trade show budget is to set a budget and stick to it. Determine how much you can afford to spend, and allocate your resources accordingly. It’s also important to factor in unexpected costs, such as last-minute changes to your exhibit, shipping delays, and other unforeseeable expenses.

Invest in a High-Quality Custom Exhibit

One of the best ways to make the most of your trade show budget is to invest in a high-quality custom exhibit. Custom exhibits can help you stand out from the crowd, attract more customers, and increase brand recognition. Additionally, custom exhibits are often more durable and long-lasting, which can help you save money in the long run.

How To Make The Most Of Your Trade Show Budget
How to Make the Most of Your Trade Show Budget

Choose the Right Trade Show

When choosing which trade shows to attend, it’s important to consider the cost of each show, as well as the target audience and the type of products or services being offered. By choosing trade shows that align with your target market and industry, you’ll be able to get more value out of your budget and reach more potential customers.

Use EventWeb to Help with Budgeting

Finally, it’s important to have a reliable resource to help you make the most of your trade show budget. EventWeb is an invaluable platform that connects you with a wide range of professionals in the trade show industry, including exhibit and event producers, exhibitors, event managers, industry suppliers, freelancers, and independent contractors. With EventWeb, you’ll have access to a wealth of resources and information that can help you plan and execute a successful trade show experience while staying within your budget.

To start, we highly recommend you check out our Budgetary Tips section, where you can learn a great deal about how far your budget can go when it comes to designing, building, and servicing your exhibit.

And once you’ve allocated a budget, be sure to check out our RFP Wizard to help bring it all together with a cohesive and detailed Request for Proposal to submit to any of the exhibit producers you find in our Producer’s Directory.


Making the most of your trade show budget requires careful planning and smart decision-making. By investing in a high-quality custom exhibit, choosing the right trade show, and using EventWeb to help with budgeting and other important trade show tasks, you’ll be able to get the most out of your trade show experience and reach more customers, build stronger relationships, and increase brand recognition.

How to Make the Most of Your Trade Show Budget

Do I need to create an account to use the site?

No, you can view any of the areas listed below without needing an account:

  • Help Wanted Ads
  • Profiles of any Producers, Virtual Producers, Freelancers & Independent Contractors, or Industry Suppliers
  • Promos

To perform the following actions, you’ll need to create a free account:

  • Post your resume
  • Apply to Help Wanted Ad through EventWeb
  • Create a profile 
  • Post a Promo
  • Use the Resume Wizard
  • Use the RFP Wizard

Is EventWeb free?

 It is free to create an account on EventWeb, and the vast majority of our features are free to use!  Here’s a list of all our free features:

  • Browsing Help Wanted Ads
  • Browsing directories 
  • Contacting any businesses listed in directories
  • Submitting resumes into the Resume Directory
  • Applying to jobs through EventWeb
  • Creating an RFP using the RFP Wizard
  • Creating a resume using the Resume Wizard
  • Browsing and using Promos
  • Accessing our Industry Knowledge Center

What services do you charge for on EventWeb?

EventWeb charges for the following services:

  • Browsing the Resume Directory
  • Posting a profile into one of our Directories
  • Posting a Promo
  • Advertising on the various areas of the website

How much does it cost to get listed in a directory?

Here’s a pricing breakdown for the various directories:

  • Producer Directory
    • Tier 1 (Large Producers): $200/mo
    • Tier 2 (Mid-sized Producers): $150/mo
    • Tier 3 (Small Producers): $125/mo
  • Virtual Producers: $250/mo
  • Industry Suppliers: $100/mo
  • Freelancers & Independent Contractors: $75/mo

How much does the Resume Directory cost to view?

Being a startup, the resume directory will be free for any paying directory members while we work to increase the number of resumes we have listed.

How much do Promos cost to run?

Promos cost $95/mo to have listed.

What are your advertising costs and options?

Please reach out to us directly at to discuss advertising opportunities.

What’s the difference between Tier 1, 2, and 3 Producers?

We have no strict guideline for Producer tier levels and allow Producers to decide this level for themselves.  The way we see it, some Producers in our industry are better equipped to handle large projects than others, and some Producers are better equipped to handle smaller projects.  Event Managers are aware of this, and when searching for partners, it helps greatly to understand the type of Producer they’re considering working with.  For example, if a company’s next event is a 10,000 square foot CES custom buildout with a $2 million dollar budget, then consulting with a Tier 3 company that only has four employees and typically handles projects in the $50,000 range may not be the best use of time for the Event Manager or the Producer.  In contrast, if an event calls for a 200 square foot rental exhibit at a small venue, engaging a Producer with hundreds of employees who typically works on $500,000 projects may also not be the best use of time.  Certainly this isn’t always going to be true as many Tier 1 Producers handle smaller accounts and plenty of Tier 3 Producers also have large accounts, but our feeling is that indicating tier levels can greatly help Event Managers and Producers best manage response expectations for new projects.

How can we add a search field option to the drop down that isn’t currently listed?

Drop us a line at and let us know what you’re looking for!  We can easily add your suggestion so the option becomes available.

How do I reset filters in directory searches?

Just click on the “Reset Filters” button located at the bottom of the filter section.

After I save a company listed in the directory, where can I find them?

Just navigate to “My Account” and then click on “Favorites” on the left menu.

How do I submit my Resume to Help Wanted Ads?

After clicking on an ad in the Help Wanted section, scroll to the bottom of the page and click on “Submit Resume”.  Once there, you’ll be prompted to select either a custom uploaded resume or your resume created by the Wizard. 

How many RFPs built in the Wizard can I store on my account?

Currently, EventWeb only supports one active RFP from the Wizard.  You can download your RFP though and store it locally and then create a new one.  You can also create a new account with another email address and store a new one there.  We are working on options for storing multiple RFPs in an upcoming upgrade!

How do I edit an existing RFP from the Wizard?

Click on “My Account”, select RFPs from the left menu, and then click on “RFP Wizard” to access your existing RFP.  Just navigate through the pages to select the field you wish to change and click “Next” until you finish up to recreate and finalize the RFP.

Just click on “My Account” and then click on “Download RFP Wizard” which is located under your email/user type area.

Where can I learn how to use the Resume Wizard?

Check out the tutorial video we made on the Resume Wizard page here: 

Where can I download my Resume?

Click on “My Account” and then click on “Download Resume Wizard” for a PDF you can email or print out to bring with you on an interview.

Are you ready to create the perfect resume for your next tradeshow?

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